|16th Judicial Circuit |
|Job Title:||Court Program Specialist II (Civil and Probate and Case Manager)|
|Reports To:||Director of Case Management|
|Prepared By:||Victoria Duponty|
|Approved By:||Trial Court Administrator, Holly Elomina|
The essential function of the position within the organization is to assist judges and magistrates with the timely disposition of cases through case management, case monitoring, and program implementation. The position is responsible for providing case management for circuit civil and probate cases filed in the upper keys as well as other duties assigned by the Director of Case Management. Duties include providing information to litigants and trial court staff; reviewing filings; managing and preparing cases for court hearings; briefing judges; attending hearings and other trial court proceedings; maintaining record/filing system; training and assisting new departmental personnel; scheduling hearings; and performing related administrative support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under the general supervision of the Director of Case Management and is located at the Plantation Key Courthouse.
The person assigned to this position should have a general knowledge of circuit, and probate rules and procedures. This position requires considerable attention to detail, administrative and clerical skills, and strong communication skills. Good judgment and knowledge of court process and filing procedures are essential. Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment and the consistent ability to keep the cases moving in a forward progression.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities include the following. (Other duties may be assigned. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM EDUCATION AND/OR EXPERIENCE GUIDELINES
Education Refers to job specific training and education that is recommended for entry into the position.
Bachelor’s degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field.
Three years of professional, administrative, analytical related work experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Refers to professional, state, or federal licenses, certifications, or registrations required/desired to enter the position.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures using addition, subtraction, multiplication, and division. May compute ratios, rates and percentages.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
There are no certificates, licenses or registration requirements associated with this position.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.