|16th Judicial Circuit |
|Job Title:||Court Program Specialist II|
|Reports To:||Director of Case Management|
|Prepared By:||Victoria Duponty|
|Approved By:||Trial Court Administrator, Holly Elomina|
The essential function of this position within the organization is to assist judges and magistrates in the administration and timely disposition of a variety of cases including, civil, probate, guardianship, family and mental health cases for the Circuit through case management, case monitoring, and program implementation. The position is responsible for providing information to litigants and trial court staff; reviewing filings; managing and preparing cases for court hearings; briefing judges; attending hearings and other trial court proceedings; maintaining record/filing system; scheduling hearings; and performing related administrative support functions.
This position is responsible for reviewing time standard reports and serving the court by reviewing court files for timely progression of cases. This position is responsible for interacting with other courts system personnel, judges, attorneys and litigants. This position requires significant organization; and performing a variety of complex administrative duties.
Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment, consistent job performance, and reliability. This position requires a person willing to take the extra step to monitor cases and ensure they are moving in a forward progression.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities include the following. (Other duties may be assigned. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely social science related field. Knowledge of court procedures. Ability to handle matters with the professional manner required of court employees. Ability to communicate clearly both orally and in writing, with proper spelling and grammar. Ability to concentrate and perform job duties in a stressful working environment. Ability to use a personal computer and navigate common software programs.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures using addition, subtraction, multiplication, and division. May compute ratios, rates and percentages.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
There are no certificates, licenses or registration requirements associated with this position.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.