16th Judicial Circuit
Job Title: Pretrial Services Officer
Department: Pretrial Services
Reports To: Pretrial Services Manager
FLSA Status: Non-Exempt
Prepared By: Duane Triplett
Prepared Date: 2/27/2018
Approved By: Holly Elomina
Approved Date: 2/27/2018
SUMMARY: This is a mid-level position with the Pretrial Services Program. The individual holding this position is primarily responsible for the assessment and supervision of pretrial defendants, managing the defendant check-in system, scheduling client urinalysis, greeting all visitors to the pretrial services office and directing them to the appropriate staff. This position also includes screening and interviewing defendants for his/her First Appearance hearing and attending First Appearance hearings to report assessment results and recommendations to the Court.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Prepare new defendant files. Secure all appropriate documents and complete necessary paperwork. Review all Automon screens and other databases to ensure all information is complete and accurate. Maintain complete files on all open and closed cases and ensure the accuracy of all documents.
Maintain defendant check-in system by logging phone calls, drug tests and office visits. Instruct defendants on court dates, issue travel permits and complete all updates to the database regarding a defendant’s status or personal information. Retrieve and record defendant calls from answering machine. Prepare warrants, non-compliance memos, and violation memos as needed for the Court regarding defendants that require such documentation.
Schedule random urinalysis for defendants and maintain urinalysis schedule and compliance on the Automon system. Contact defendants as needed and maintain liaison between them and the various labs.
Maintain and ensure compliance with electronic monitoring and house arrest.
Interview and screen defendants booked into the Monroe County Detention Centers.
Run criminal background checks on arrestees utilizing the NCIC/FCIC, Monroe County Sheriff’s Office and Monroe County Clerk’s Office databases.
Utilize the numerical grid assessment tool to determine arrestees’ eligibility for Pretrial Release.
Prepare reports on defendants after assessment for the Court including Pretrial Release recommendations and present these reports orally and in writing to the Court.
Contact the State Attorney’s Office and the Victim Witness Program and other such offices for information pertaining to victims when applicable.
Prepare bond study reports for defendants appearing in bond reduction hearings.
Attend Bond Reduction Hearings and present bond study reports orally and in writing to the Court.
Prepare Citizens Right to Know statistics and reports as required by statute.
Greet and assist visitors, route incoming mail, faxes and telephone calls to the appropriate staff.
Perform all other duties assigned and articulated by the Pretrial Services Director.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read, write and speak Spanish proficiently is preferred.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.