Job Title:
Judicial Staff Assistant
Salary:
$47,000.00 Annually
FLSA Status:
Included
Prepared By:
Victoria Duponty
Prepared Date:
10/11/2023
Approved By:
Holly Elomina
Approved Date:
10/24/2023
This is a significantly responsible position providing administrative and paralegal support for three circuit judges’ offices and a staff magistrate. This position also provides office coverage in Key West for circuit court Judicial Assistants on leave.
The position requires a working knowledge of the rules and procedures governing the various circuit court areas including civil, felony, family law, domestic abuse and repeat violence, probate, guardianship, delinquency and dependency. This position establishes working relationships and acts as a liaison with judges’ offices, court administrator’s office, Monroe County Clerk of Court, State Attorney’s Office, Office of the Public Defender, private attorneys, state and local law enforcement agencies, court deputies, and social service professionals. There is also extensive contact with the general public and pro se litigants.
Work is of a sensitive and confidential nature and must always be handled with professionalism. Position requires high standards of conduct, independent judgment, and the ability to juggle multiple tasks. Workload and priorities are determined by each judges’ office based on an equitable schedule of time, as agreed upon by the circuit judges.
This position is based at the Freeman Justice Center in Key West and reports to the Director of Case Management.
The following are not exhaustive, and the omission of specific duties does not exclude them from the position if the work is related or a logical assignment to the position. Duties assigned will vary based on the particular need of each individual judge’s office.
III. SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities associated with this position.
IV. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
V. EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); minimum of three years of progressively responsible experience as a legal secretary or paralegal. Exposure to civil, probate and guardianship, family law, mental health etc. is preferred.
VI. SKILLS
LANGUAGE SKILLS: Knowledge of and ability to use correct English grammar, spelling, and punctuation. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
COMPUTER SKILLS: Ability to use a personal computer and proficient in Microsoft Products such as Microsoft 365, Outlook, Word, and Excel.
VII. REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to multi-task.
VIII. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 10 pounds.
IX. WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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Copyright 2025Ⓒ 16th Judicial Circuit of Florida
All Rights Reserved
Website by Designed To Click