16th Judicial Circuit

Job Description

 

Job Title:                 Court Program Specialist II - Family

Department:            Court Case Management

FLSA:                       Included

Reports To:             Director of Case Management

Prepared By:          Holly Elomina

Prepared Date:      10/29/2018

Approved By:         Holly Elomina

Approved Date:      12/22/2021

 

 

SUMMARY:


The position of Court Program Specialist has multiple duties and responsibilities. This position provides assistance to Pro Se litigants filing cases and pleadings in Family Court. 

The person assigned to this position should have knowledge of circuit civil rules and procedures. Working contacts are made with Judges, Judicial Assistants, Deputy Clerks of 

Court, attorneys, professionals from other agencies, litigants unrepresented by attorneys and the general public. The purpose of these contacts is to coordinate court processes 

and resources so can move in a timely and effective manner from filing to disposition.

 

This position requires sensitivity to family related issues, considerable attention to detail, administrative and clerical skills and strong communication skills. Good judgment and 

knowledge of court processes and filing procedures are essential. Due to the range of emotions and frustration generally associated with family law matters, this work may involve

stressful situations. This position requires independent judgment and the consistent ability to follow the limitation of service guidelines so that the unlicensed practice of law is not

performed.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. The omission of specific statements of duties does not exclude them from

the position if the work is similar, related, or a logical assignment to the position.


  • Serves as point of contact for the public seeking to represent themselves in Family Court cases;
  • Provides direction to self-help represented litigants on where to obtain the appropriate legal pleading forms;
  • Assists self-represented litigants with procedural questions, and problems with service of process;
  • Reviews completed forms and notarizes of pleadings to ensure they are in proper order;
  • Maintains statistical records regarding volume and types of cases handled by Family Court, to include the number of contacts from unrepresented litigants
  • Assists Family Court Judge by responding to direct inquiries from litigants;
  • Reviews case files and pleadings for sufficiency and compliance with Florida Family Laws of Procedure and local court rules; monitors and tracks cases; and provides follow-
    up on cases requiring activity by a certain date;

  • Prepares and maintains court dockets, attends court hearings and provides information to the court as needed
  • Monitors and determines case status and schedules hearings
  • Makes copies, addresses envelopes and distributes correspondence and court orders, judgments and reports as necessary;
  • Prepares orders and judgments as directed;
  • Obtains payment histories in child support cases for the court as required;
  • Prepares child support guidelines calculations as necessary;
  • Provide appropriate referral information to community-based services as unrepresented litigants may require;
  • Attends professional meetings, conferences and/or seminars to improve professional skills;
  • Performs all other duties assigned and articulated by the Director of Case Management.


SUPERVISORY RESPONSIBILITIES:


NONE.


QUALIFICATIONS:


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and/or EXPERIENCE:


Bachelor's Degree in public administration, business administration, criminal justice, psychology, or a closely related field and one to two years related experience and/or training; 

or equivalent combination of education and experience. Knowledge of court procedures. Ability to handle matters with the professional manner required of court employees. Ability 

to communicate clearly both orally and in writing, with proficient spelling and grammar. Ability to handle emotionally upset, distressed, and demanding individuals with courtesy

and patience. Good listening skills. Ability to concentrate and perform job duties in a stressful working environment. Ability to use a personal computer and word processor.


LANGUAGE SKILLS:


Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business

correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


MATHEMATICAL SKILLS:


Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic

algebra and geometry.


REASONING ABILITY:


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions

furnished in written, oral, diagram, or schedule form.


CERTIFICATES, LICENSES, REGISTRATIONS:


Must be a Notary Public or be able to obtain Notary Public Commission within three months.


PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to

walk and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.


WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.