- Prepares and maintains the judge’s court and professional calendar; schedules and
coordinates motions, hearings, and conferences; and assists attorneys with procedures
on filing motions and hearing dates.
- Attends pretrial and case management conferences to assist with scheduling of trials,
scheduling of hearings, and managing docket.
- Provides organizational support for the judge’s caseload, including preparing orders;
docketing jury instructions and a list of pending cases; ordering jurors; coordinating in-house
services, such as interpreters; and reviewing case files for accuracy, format
compliance, and completeness prior to submitting files to the judge.
- Screens telephone calls and visitors to the judge’s office; provides information; resolves
issues; directs caller/visitor to proper personnel or agency; or takes messages.
- Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails,
and other documents observing strict confidentiality.
- Prepares yearly financial disclosure forms; makes travel arrangements and processes
travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for
- Researches information on hearing dates for other agencies; prepares notices of hearings
for cases put on the calendar by the judge.
- Interacts with attorneys and litigants and their family members to resolve problems such
as scheduling conflicts or other case-related issues.
- Coordinates with Department of Corrections to ensure inmates appear at scheduled
hearings/court events, as requested by attorney or judge.
- Performs routine clerical tasks such as reviewing, distributing, and responding to incoming
mail; performing data entry; ordering office supplies; maintaining files/records; faxing;
scanning; or photocopying.
- Handles motions and pleadings, including contacting parties to set hearings where
necessary and preparing necessary orders; prepares draft orders; and edits and
proofreads final orders, and assures that appropriate attachments are incorporated as
exhibits when necessary.
- May conduct limited case law research using an electronic database
- Attends staff and other professional meetings to exchange information.
- Attends technical or professional workshops or seminars to improve professional skills.