16th Judicial Circuit

Job Description

 

Job Title:             Administrative Assistant II

Department:       Court Administration

Reports To:        Trial Court Administrator

FLSA Status:      Included

Prepared By:      Holly H. Elomina

Approved Date:  March 18, 2013

 

SUMMARY:

This position provides clerical support in areas of moderate responsibility to the Court Administrator’s Office and acts as the receptionist for the Freeman Justice Center.  This position works under general supervision, independently developing work methods and sequences.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned:

  • Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls;
  • Greet visitors, ascertains nature of business, and conducts visitors to employer or appropriate person;
  • Assists with scheduling of courtrooms and conference rooms;
  • Composes routine administrative correspondence;
  • Works on special court projects as directed by supervisor;
  • Performs additional clerical tasks such as processing incoming mail, filing, faxing, and photocopying;            

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities associated with this position.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE:

Bachelor’s degree from an accredited four year college or university; and two years of experience in business administration, office skills or related field. Progressively responsible administrative, administrative support or fiscal experience may substitute for the recommended college training on year for year basis.

 

LANGUAGE SKILLS:

Knowledge of and ability to use correct English grammar, spelling, and punctuation.  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

 

MATHEMATICAL SKILLS:

Ability of and ability to perform basis mathematical operations, bookkeeping and simple statistics.  Ability to plan and prepare budgets, reports, correspondence and charts in a variety of formats.

 

COMPUTER SKILLS:

Ability to use a personal computer and Microsoft Products such as Outlook, Word, and Excel.

 

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand, walk, climb or balance and crawl under desks. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.